Civilgistics App Documentation
Active Projects
A list of projects sorted in order of most recently updated.
New Project
Start a new project, add details and begin planning operations.
All Operations
All operations belonging to your active projects. Operations can be viewed in three different ways.
Operations in Gantt View
All completed and future operations within a gantt view for all active projects. The gantt
will default to a look ahead schedule of future operations with planned material quantities.
Change the amount of weeks displayed within the gantt view from 1 week up to 8 weeks, and
view as-built schedule or further look ahead schedule with controls at the top of the gantt.
Operations in Calendar View
All completed and future operations within a calendar view. Each operation can be
accessed through calendar to view or update specifics of each operation. Change
the year and the month desiplayed with the arrows at the top of the calendar.
Operations in List View
All operations will be displayed in chronologically order by date and load time.
Shift between future operations and completed operations with the switch at the top of the list.
Manage Projects
Within the manage projects tab, you can reactivate projects to show up in the active projects
list or permanently delete projects. The only way to gain access back to the project after
deleting it is to be invited back by a team member of the project. All the projects that
are not-active can still be accessed and updated the same way as an active project.
Operations in Gantt View
All completed and future operations within a gantt view for the project. The project gantt
will default to a look ahead schedule of future operations with planned material quantities.
Change the amount of weeks displayed within the gantt view from 1 week up to 8 weeks, and
view as-built schedule or further look ahead schedule with controls at the top of the gantt.
Operations in Calendar View
All completed and future operations within a calendar view. Each operation can be
accessed through calendar to view or update specifics of each operation. Change
the year and the month desiplayed with the arrows at the top of the calendar.
Operations in List View
All operations for the project will be displayed in chronologically order by date and load time.
Shift between future operations and completed operations with the switch at the top of the list.
All completed operations can also be accessed in the project summary page.
Update the defualt view for operations to either list view, calendar view, and gantt view
from the user profile page.
Change the defualt weeks desplayed for the gantt view from 1 week up to 8 weeks
from the user profile page.
Quick Setup
The quick setup option is for fast input without the need for tools to do take off or
calculate trucks. Use the quick setup option when you already know what you need for
the operation and want to get the rest of the team on the same page.
New Operation
New operation setup can assist with quantity take off and calculating how many trucks are needed
for hauling materials. New operation setup allows for more detail and review vs quick setup operations.
Settings
After creating a project, you will be able to make and update
truck and material resources that can be utilized for operations.
Trucks
Create different truck types and specify the capacity of the trucks in tons and cubic yards.
List of frequently used trucks in civil construction
Materials
Create different types of materials and specify the unit weight of the material
in LBS/CF to easily calculate tons when creating and updating operations.
List of frequently used materials in civil construction
Team
A list of all members of the project team and their permissions within the project.
Project administrators can add or remove, and update permission levels for project team members from this page.
History
A list of all the operations that have already taken place for the project
sorted in order of most recent to the earliest operations for the project.
Summary
A summary of all materials that have been shipped to the project. The summary can be updated through
the History tab with actual quantities shipped to the project for each specific operation.
There are two main resources that need to be specified when setting up a material load out
or delivery: the type of material you are moving and the type of trucks needed to haul it.
The trucks and materials created in the project settings can be selected when creating and
updating operations, making it easy to quickly calculate quantity of trucks needed.
Truck Types
There are a lot of different trucks used in construction and hauling materials, some
are better for long hauls, some trucks are better for working with specific types
of equipment. Specify the different types of trucking needed for the project.
CY
Specify the truck capacity in cubic yards (CY), this allows the app to calculate trucks needed
on the haul route when setting up an operation when the material is quantified in cubic yards.
TN
Specify the truck capacity in tons (TN), this allows the app to calculate trucks needed
on the haul route when setting up an operation when the material is quantified in tons.
List of frequently used trucks in civil construction
Create as many different truck types as you need. An example would be if you needed end dumps
for off hauling demo and end dumps for hauling fill sand. Create 1 truck type "End Dumps -
Demo Off Haul" with a capacity of 7 CY depending on the size of the demo being loaded out,
and create a different truck type "End Dumps - Import Fill Sand" with a capacity of 12 CY.
Material
Civil construction means moving a lot of material. Create different types
of materials that can be used when creating and updating operations.
Color
Select a color for the material as a visual indicator within the app to easily
see what material is being hauled to or off hauled for each operation.
When selecting a color for a material, being consistent between projects can be really helpful. You can
keep the same color for the material type, or the crew that will be performing the work. When looking
at all of your upcoming operations from the home dashboard, you will easily be able to identify
issues or conflicts between different projects and operations and better manage resources.
Unit Weight
When quantifying a material in tons (mass), the app needs to know the unit weight of the material.
Input the unit weight as pounds (LBS) per cubic foot (CF). The application will calculate
everything into cubic feet. Depending on the unit of measure selected when setting up the
operation, the app converts cubic feet into either tons or cubic yards.
List of frequently used materials in civil construction
Explicit communication helps the whole team succeed. When naming a material be as specific as possible,
including the mix design or product ID such as "3/4 inch PG 70-10 HMA" or "1/2 inch PG 64-10 HMA"
Everyone that is part of the team will be able to see upcoming operations and past operations
for the project. Team members are able to see all operations for all projects they
are a part of. Depending on the user's permission level, they will be able
to review operations and make changes.
Adding a Member of the Team
To add a team member, click the button at the top right hand corner of the Team tab. To add a team
member to the project you will need the e-mail address associated with their Civilgistics
account. If the team member does not have an active account, the application will
send an e-mail to the team member and invite them to the project.
Team Member Permission Levels
Administrator
Administrators can access and update all information pertaining to the project details, project settings,
and operations. A project administrator can add other team members with administrator permissions,
change permission levels of other team members, and remove team members from the project.
Creator
A user with a Creator permission level can access and update information pertaining to the project settings and
operations. A Creator can create, update, and delete operations. A Creator can also add other team members
with a Creator or Collaborator permission level, but they cannot remove team members from the project.
Collaborators
A user with a Collaborator permission level is involved with a project
but is not part of scheduling operations or quantifying materials and trucks needed to perform the work. An example
of a Collaborator would be a plant operator that needs to know how much material to get to the project or
a truck broker that needs to know how many trucks to schedule for the operation. A Collaborator
can view all the operation details and can add other Collaborators to the project team.
A list of all upcoming operations that provides the details needed for planning and executing operations.
Night shift operations scheduled between 4:00 PM and 4:00 AM will have a dark background.
Material
Lists the type of material and the quantity needed for the operation.
Each operation is color coded to the type of material being moved.
Units
The unit of measure for quantifying the material, either in Tons or Cubic Yards.
Having a color associated with a particular type of material helps everyone on the project team know
what type of operation is taking place each day, and the types of equipment and personnel needed.
An example would be making Hot Mix Asphalt "red" to indicate that it is a paving operation,
or color coding Dirt "green" to indicate that an excavator is needed on site. You have the
freedom to choose your color scheme and if you want to keep it consistent between projects.
Date
The date the operation will take place. The list of upcoming operations is
sorted in order of the next upcoming operation by Date and Start time.
Start Time
The start time of the operation when the materials should arrive
on-site, or when the material should start to be loaded out.
Spacing
How far apart are the trucks spaced. This is determined by either the time it takes to off load material when
hauling material to the project, or the time it takes for a truck be loaded when off hauling material or
an on-site haul of material.
Load Location
Where trucks should arrive to be loaded for the operation.
Dump Location
Where trucks should go to dump the material after they have been loaded.
Notes
(Optional)
Any notes that are specific to the operation. An example would be specific directions to get the operation
started, such as "Load 3 trucks at the start time and send the rest at the specified spacing" or
for a grind and overlay operation "After dumping HMA, load out and backhaul grindings."
Viewing & Updating Operation Details
Operations in Gantt View
Click on the colored box within the gantt to view specifics about the operation for that day.
A fast update window will pop up to make quick edits, open the full operation details from this window for more involved updates.
There are multiple operations scheduled for the same day if there is a number within the colored box.
Operations in Calendar View
Click on an operation to open the fast edit window similar to operations shown in gantt view.
Scroll down within the date box when there are multiple operations scheduled for the same day.
Operations in List View
View and update operations within list view with the button on the right hand side of the operation.
Depending on your permission level for the given project you may only be able to view details about an operation.
These features are availble through the project specific schedule and and all active projects schedule
Indicates that this operation was created using the Quick Setup option.
Indicates that this operation was created using the Full Setup option.
The application gives you the option of only inputting the information you need to communicate
to the team or an option to input measurements, calculate totals
for materials, and quantify the trucks needed on the haul route.
Date
Operations can only be scheduled for future dates.
Operation Duration
(Not Part of Quick Setup)
Add the operation duration so the application can calculate the total trucks needed on the haul route. The
total trucks needed for an operation is based on the quantity of material, haul capacity of the trucks
being used, the time it takes to make a full round from the load location to the dump loaction,
and the total time of the operation. The default duration for an operation is 1 hour.
Notes
(Not Part of Quick Setup)
Add notes to help communicate the operation needs. This field is optional in the setup.
Material Selection
A drop down list of all materials that have been created in the project settings. After
the material has been selected, the background color will update.
Truck Selection
A drop down list of all truck types created in the project settings.
Haul Cycle Time
(Not Part of Quick Setup)
The total time in minutes for a truck to make a full round. The haul cycle time is needed
to calculate the total amount of trucks needed on the haul route for the operation.
To calculate a haul cycle, click the MIN button on the right side of the haul cycle time input.
Total Haul Cycle Time = Load Time + Haul Time + Dump Time + Return Time
Truck Spacing
(Not Part of Quick Setup)
Define the spacing between trucks starting at the load location.
For Quick Setup, the truck spacing default is 5 minutes.
Quantity Calculations
(Not Part of Quick Setup)
Record measurements and the application will calculate quantities. An operation
can have up to 5 quantity calculations. All units are imperial.
Mass and Volume Entry
Depending on the unit of measure selected, the user can enter a subtotal in TNs
or CYs.
Area Calculation
Area input in square ft x height (ft)
Length x Width Calculation
Length (ft) x width (ft) x height (ft)
Comments
Add comments as needed for each calculation.
Review Calculations Button
(Not Part of Quick Setup)
A quick review of all calculations for material
quantities and how many trucks are needed on the haul route.
Add or Remove Trucks
(Not Part of Quick Setup)
You can add additional trucks to the haul route or remove trucks from the truck calculation as needed. The
application will show a revised total of trucks on the haul route based on the adjustments you make.
Users with permission levels of Administrator or Creator can update,
delete, or copy the operation by clicking the details button.
Viewing & Updating Operation Details
Operations in Gantt View
Click on the colored box within the gantt to view specifics about the operation for that day.
A fast update window will pop up to make quick edits, open the full operation details from this window for more involved updates.
There are multiple operations scheduled for the same day if there is a number within the colored box.
Operations in Calendar View
Click on an operation to open the fast edit window similar to operations shown in gantt view.
Scroll down within the date box when there are multiple operations scheduled for the same day.
Operations in List View
View and update operations within list view with the button on the right hand side of the operation.
Depending on your permission level for the given project you may only be able to view details about an operation.
These features are availble through the project specific schedule and and all active projects schedule
Indicates that this operation was created using the Quick Setup option.
Indicates that this operation was created using the Full Setup option.
If you have the same operation occurring on multiple days or a very similar operation to the one just created,
you don't have to re-enter the same information. Once an operation is created, click the details button
to edit the operation. Then change the details as needed, and save as a new operation.
The project history shows all operations that have occurred for the project from the first operation to the
most recent operation that has been executed. Additional information can be added to past operations.
Actual Quantities
Clicking the details button on a past operation will allow project team members with
Administrator or Creator permission levels to add actual quantities to the operation
to help quantify metrics and track quantities within the project summary.
By inputting the actual quantities for each operation the application will track the planned
and actual quantity totals for each type of material. The materials are separated by
the description of the material. If the description of the material is changed,
there will be a separate summation for each different material.
A summary of planned quantities and actual quantities for each different type of material.
Sum for Each Different Material Created
The application will create a different card for each different material type. Each card will summarize the planned quantity,
actual quantity, and average quantities. If you find a new card that is not supposed to be there, it may mean the
spelling of the material description doesn't match. Each material can be updated for any operation.
Material Summary Details
The material summary provides a list of dates with planned quantities and actual quantities.
Track materials for each project phase by creating the same material with a description indicating what phase
the material is for, or create the same material with a different color code to indicate a different phase
and summarize a new total for the material. An example would be placing HMA with supers or transfers vs
placing HMA with bottom dumps, create the same material with the same description but different color
codes to indicate the different truck types and if you need a pickup machine.