Civilgistics App Documentation

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Active Projects

A list of projects sorted in order of most recently updated.

New Project

Start a new project, add details and begin planning operations.

All Operations

A list of all operations belonging to your projects sorted by date and start time, from the soonest upcoming operation to the furthest planned out operation.

Manage Projects

Within the manage projects tab, you can reactivate projects to show up in the active projects list or permanently delete projects. The only way to gain access back to the project after deleting it is to be invited back by a team member of the project. All the projects that are not-active can still be accessed and updated the same way as an active project.

Project Dashboard

Operations

All upcoming operations for the project will be displayed in order by date and start time from the next upcoming operation to the furthest planned out operation. All operations before today can be accessed in the project history.

Quick Setup

The quick setup option is for fast input without the need for tools to do take off or calculate trucks. Use the quick setup option when you already know what you need for the operation and want to get the rest of the team on the same page.

New Operation

Full operations setup can assist with quantity take off and calculating how many trucks are needed for the operation. The full operation setup allows for more detail and review before posting.

Settings

After creating a project, you will be able to make and update truck and material resources that can be utilized for operations.

Trucks

Create different truck types and specify the capacity of the trucks in tons and cubic yards. List of frequently used trucks in civil construction

Materials

Create different types of materials and specify the unit weight of the material in LBS/CF to easily calculate tons when creating and updating operations. List of frequently used materials in civil construction

Team

A list of all members of the project team and their permissions within the project. Adminstators can add or remove project team members from this page.

History

A list of all the operations that have already taken place for the project sorted in order of most recent to the earliest operations for the project.

Summary

A summary of all materials that have been shipped to the project. The summary can be updated through the History tab with actual quantities shipped to the project for each specific operation.

Project Settings

There are two main resources that need to be specified when setting up a material load out or delivery: the type of material you are moving and the type of trucks needed to haul it. The trucks and materials created in the project settings can be selected when creating and updating operations, making it easy to quickly calculate quantity of trucks needed.

Truck Types

There are a lot of different trucks used in construction and hauling materials, some are better for long hauls, some trucks are better for working with specific types of equipment. Specify the different types of trucking needed for the project

CY

Specify the truck capacity in cubic yards (CY), this allows the app to calculate trucks needed on the haul route when setting up an operation when the material is quantified in cubic yards.

TN

Specify the truck capacity in tons (TN), this allows the app to calculate trucks needed on the haul route when setting up an operation when the material is quantified in tons. List of frequently used trucks in civil construction

Same Truck for Different Operations

Create as many different truck types as you need. An example would be if you needed end dumps for off hauling demo and end dumps for hauling fill sand. Create 1 truck type "End Dumps - Demo Off Haul" with a capacity of 7 CY depending on the size of the demo being loaded out, and create a different truck type "End Dumps - Import Fill Sand" with a capacity of 12 CY.

Material

Civil construction means moving a lot of material. Create different types of materials that can be used when creating and updating operations.

Color

Select a color for the material as a visual indicator within the app to easily see what material is being hauled to or off hauled for each operation.

Consistency Between Projects

When selecting a color for a material, being consistent between projects can be really helpful. You can keep the same color for the material type, or the crew that will be performing the work. When looking at all of your upcoming operations from the home dashboard, you will easily be able to identify issues or conflicts between different projects and operations and better manage resources.

Unit Weight

When quantifying a material in tons (mass), the app needs to know the unit weight of the material. Input the unit weight as pounds (LBS) per cubic foot (CF). The application will calculate everything into cubic feet. Depending on the unit of measure selected when setting up the operation, the app converts cubic feet into either tons or cubic yards. List of frequently used materials in civil construction

Specifics about the Material

Explicit communication helps the whole team succeed. When naming a material be as specific as possible, including the mix design or product ID such as "3/4 inch PG 70-10 HMA" or "1/2 inch PG 64-10 HMA"

Project Team

Everyone that is part of the team will be able to see upcoming operations and past operations for the project. Team members are able to see all operations for all projects they are a part of. Depending on the user's permission level, they will be able to review operations and make changes.

Adding a Member of the Team

To add a team member, click the button at the top right hand corner of the Team tab. To add a team member to the project you will need the e-mail address associated with their Civilgistics account. If the team member does not have an active account, the application will send an e-mail to the team member and invite them to the project.

Team Member Permission Levels

Administrator

Administrators can access and update all information pertaining to the project details, project settings, and operations. A project administrator can add other team members with administrator permissions, change permission levels of other team members, and remove team members from the project.

Creator

A user with a Creator permission level can access and update information pertaining to the project settings and operations. A Creator can create, update, and delete operations. A Creator can also add other team members with a Creator or Collaborator permission level, but they cannot remove team members from the project.

Collaborators

A user with a Collaborator permission level is involved with a project but is not part of scheduling operations or quantifying materials and trucks needed to perform the work. An example of a Collaborator would be a plant operator that needs to know how much material to get to the project or a truck broker that needs to know how many trucks to schedule for the operation. A Collaborator can view all the operation details and can add other Collaborators to the project team.

Upcoming Operations

A list of all upcoming operations that provides the details needed for planning and executing operations. Night shift operations scheduled between 4:00 PM and 4:00 AM will have a dark background.

Material

Lists the type of material and the quantity needed for the operation. Each operation is color coded to the type of material being moved.

Units

The unit of measure for quantifying the material, either in Tons or Cubic Yards.

Easily Visualize Upcoming Operations

Having a color associated with a particular type of material helps everyone on the project team know what type of operation is taking place each day, and the types of equipment and personnel needed. An example would be making Hot Mix Asphalt "red" to indicate that it is a paving operation, or color coding Dirt "green" to indicate that an excavator is needed on site. You have the freedom to choose your color scheme and if you want to keep it consistent between projects.

Date

The date the operation will take place. The list of upcoming operations is sorted in order of the next upcoming operation by Date and Start time.

Start Time

The start time of the operation when the materials should arrive on-site, or when the material should start to be loaded out.

Spacing

How far apart are the trucks spaced. This is determined by either the time it takes to off load material when hauling material to the project, or the time it takes for a truck be loaded when off hauling material or an on-site haul of material. The default truck spacing for a Quick Seteup operation is 5 minutes.

Load Location

Where trucks should arrive to be loaded for the operation.

Dump Location

Where trucks should go to dump the material after they have been loaded.

Notes

(Optional)

Any notes that are specific to the operation. An example would be specific directions to get the operation started, such as "Load 3 trucks at the start time and send the rest at the specified spacing" or for a grind and overlay operation "After dumping HMA, load out and backhaul grindings."

Details Button

Located on the right side of every operation, the details button will show operation specifics, the information that was used to plan the operation. Depending on a users permission level for the project, this will either be a window that pops up showing the details or bring the user to another screen where they can copy the operation, edit the operation details, or delete the operation.

= Quick Setup Operation

Indicates that this operation was created using the Quick Setup option.

= Full Setup Operation

Indicates that this operation was created using the full operation set up.

Creating an Operation

Detailed vs No Details Needed

The application gives you the option of only inputting the information you need to communicate the operational needs to the team or an option to input measurements, calculate totals for materials, and quantify the trucks needed on the haul route.

Date

Operations can only be scheduled for future dates.

Operation Duration

(Not Part of Quick Setup)

Add the operation duration so the application can calculate the total trucks needed on the haul route. The total trucks needed for an operation is based on the quantity of material, haul capacity of the trucks being used, the time it takes to make a full round from the load location to the dump loaction, and the total time of the operation. The default duration for an operation is 1 hour.

Notes

(Not Part of Quick Setup)

Add notes to help communicate the operation needs. This field is optional in the setup.

Material Selection

A drop down list of all materials that have been created in the project settings. After the material has been selected, the background color will update.

Truck Selection

A drop down list of all truck types created in the project settings.

Haul Cycle Time

(Not Part of Quick Setup)

The total time in minutes for a truck to make a full round. The haul cycle time is needed to calculate the total amount of trucks needed on the haul route for the operation.

Calculate Cycle Time

To calculate a haul cycle, click the MIN button on the right side of the haul cycle time input. Total Haul Cycle Time = Load Time + Haul Time + Dump Time + Return Time

Truck Spacing

(Not Part of Quick Setup)

Define the spacing between trucks starting at the load location. For Quick Setup, the truck spacing default is 5 minutes.

Quantity Calculations

(Not Part of Quick Setup)

Record measurements and the application will calculate quantities. An operation can have up to 5 quantity calculations. All units are imperial.

Mass and Volume Entry

Depending on the unit of measure selected, the user can enter a subtotal in TNs or CYs.

Area Calculation

Area input in square ft x height (ft)

Length x Width Calculation

Length (ft) x width (ft) x height (ft)

Comments

Add comments as needed for each calculation.

Review Calculations Button

(Not Part of Quick Setup)

A quick review of all calculations for material quantities and how many trucks are needed on the haul route.

Add or Remove Trucks

(Not Part of Quick Setup)

You can add additional trucks to the haul route or remove trucks from the truck calculation as needed. The application will show a revised total of trucks on the haul route based on the adjustments you make.

Updating Operations

Users with permission levels of Administrator or Creator can update, delete, or copy the operation by clicking the details button.

Details Button

Located on the right side of every operation within the upcoming operations list.

= Quick Setup Operation

Indicates that the operation was created using the Quick Setup option.

= Full Setup Operation

Indicates that the operation was created using the full set up option.

Repeat Operations

If you have the same operation occurring on multiple days or a very similar operation to the one just created, you don't have to re-enter the same information. Once an operation is created, click the details button to edit the operation. Then change the details as needed, and save as a new operation.

Project History

The project history shows all operations that have occurred for the project from the first operation to the most recent operation that has been executed. Additional information can be added to past operations.

Actual Quantities

Clicking the details button on a past operation will allow project team members with Administrator or Creator permission levels to add actual quantities to the operation to help quantify metrics and track quantities within the project summary.

Tracking Total Quantities

By inputting the actual quantities for each operation the application will track the planned and actual quantity totals for each type of material. The materials are separated by the description of the material. If the description of the material is changed, there will be a separate summation for each different material.

Project Summary

A summary of planned quantities and actual quantities for each different type of material.

Sum for Each Different Material Created

The application will create a different card for each different material type. Each card will summarize the planned quantity, actual quantity, and average quantities. If you find a new card that is not supposed to be there, it may mean the spelling of the material description doesn't match. Each material can be updated for any operation.

Material Summary Details

The material summary provides a list of dates with planned quantities and actual quantities.

Strategic Material Descriptions

Track materials for each project phase by creating the same material with a description indicating what phase the material is for, or create the same material with a different color code to indicate a different phase and summarize a new total for the material. An example would be placing HMA with supers or transfers vs placing HMA with bottom dumps, create the same material with the same description but different color codes to indicate the different truck types and if you need a pickup machine.